Do your inspections achieve their maximum potential effectiveness in revealing all possible issues, including those that may not be immediately noticeable? Are the corrective measures taken to address identified concerns followed through to completion? Moreover, do your inspection efforts enhance safety and environmental performance over time?

To promote and safeguard the well-being of workers, the Occupational Safety and Health Administration (OSHA) conducts on-site inspections to verify that its established safety and health standards are being correctly implemented. Therefore, being aware of the latest and most effective inspection practices from a reputed OSHA consultation is crucial.

Why does OSHA conduct on-site inspections?

OSHA carries out inspections that fall into two categories: programmed and unprogrammed. The former is a planned part of the agency's emphasis programs.

Conversely, the latter can be triggered by various events, including accidents, fatalities, or imminent danger. Complaints from employees or unions, as well as referrals from the media, law enforcement, or the coroner's office, are also among the factors that may prompt an unprogrammed inspection.

Steps Taken by an OSHA Inspector During a Workplace Inspection

Confirming the inspector's credentials before granting them access when they arrive is essential. During the initial conference, the inspector will explain the purpose and scope of the inspection, provide any relevant complaints, and inform you of your rights as an employer.

The inspector will carry out the following activities during the visit:

  • Conduct a thorough walk-around and visual examination of the facility.
  • Collect audio and visual recordings and/or photos.
  • Gather samples, such as air and noise measurements.
  • Take measurements, including the height of the roof.
  • Conduct private and confidential employee interviews, which OSHA will not disclose.
  • Finally, the inspector will hold a closing conference to review any possible violations observed and discuss your obligations and rights regarding the corrective procedures following the inspection.

After the inspector files a written report, the area director will determine if any citations are necessary.

Tips to optimise the effectiveness of your inspections

Familiarise Yourself with Industry Hazards

As an expert in your field, it's essential to hire safety inspection consultants to know the potential hazards of your industry. By doing so, you can take proactive steps to address them and keep your workplace safe.

Analyse Injury and Illness Trends

By reviewing your company's logs, you can identify injury and illness trends and determine their root causes. This information can help you address these issues to prevent them from happening.

Stay Up-to-Date with OSHA's Top Citations

To ensure your workplace complies with OSHA standards, knowing the top 10 citations of the year is crucial. Check the latest list to understand the most frequently cited standards during inspections and OSHA's top priorities. You can also call OSHA customer service if you have any doubts or questions.

Maintain Accurate Training Records

Maintain written programs and training records to ensure all employees receive the necessary training to perform their jobs safely. Ensure all your files are up to date and accessible to all employees.

Prepare Your Team for Safety Participation

Take steps to ensure your team is trained to participate in safety measures. Identify areas where your team may need additional training, and remember that you are responsible for protecting temporary workers and their staffing agencies.

Understand Employer Requirements During an Inspection

It's essential to understand general employer requirements during an inspection. You can find more information on the OSHA website or contact your region's compliance assistance specialist for guidance.

Conduct Hazard Assessments Before an Inspection

Conduct assessments to identify hazards and potential risks before an inspection. This includes a personal protective equipment hazard assessment to ensure employees have the necessary equipment to perform their jobs safely.

Address Hazards Immediately

Deal with any hazards identified during inspections as soon as possible. Mitigate these hazards to ensure your employees' safety and maintain compliance with OSHA regulations.

Develop Safety Programs

Develop and maintain safety and health programs to prevent workplace accidents and injuries. Ensure that these programs are up-to-date and comprehensive to meet the needs of your workplace. In addition to developing and maintaining safety and health programs, involving your employees in the process is crucial. Encourage them to provide input and feedback on the effectiveness of the programs and any potential hazards they have identified.

Schedule an OSHA Consultation

Consider scheduling an OSHA consultation for confidential feedback on your workplace's safety measures. This proactive approach can help you identify areas for improvement and prevent potential hazards before they become accidents. OSHA's compliance assistance program offers on-site audits, training, air and noise monitoring, and recommendations for addressing hazards.

Conclusion

Ensuring workplace safety and compliance with OSHA standards is crucial for employees' well-being and businesses success. By hiring safety consulting services, you can familiarise yourself with industry hazards, analyse injury and illness trends, and develop comprehensive safety programs; companies can optimise the effectiveness of their inspections and enhance safety and environmental performance over time.